On the other hand, a bad reputation has a negative impact on donations, so it`s worth taking the time to write and implement a privacy guideline before such a period has to be taken by the board. Staff members should also have a signed statement in which they approve the privacy policy in their personal files. The first step in drafting a privacy directive is to identify the reasons why the board needs it. The following section should indicate to whom the directive applies, which may include board members, staff, committee members who are not on the board, the advisory committee, and others. Governance is a framework that takes into account all the management processes of organizations and companies. The board of directors must ensure that the members of the board of directors fully understand that once the board approves a decision, it becomes a decision of the entire board of directors. All members of the board of directors must comply with it. If the members of the board of directors do not agree with a decision on confidentiality, they can declare their opposition. Members who are in serious conflict with the Privacy Directive or any other directive may choose to leave the Board of Directors. One of the components of good governance is the full and open disclosure of information to the board of directors. If board members cannot trust each other to maintain their trust, it has a negative impact on the governance of the nonprofit. During the orientation of board members, the secretary of the board of directors should provide information about the privacy policy and ask new board members to sign a statement in which they say they have read it and have agreed to comply with it.

A confidentiality directive should define the matters that are considered confidential. Since nonprofits vary greatly in their missions and activities, these contents are unique to the organization. Boards of directors should also clarify in writing the process that board members should undertake if they want or need to obtain authorization to disclose confidential information. . . .